The defense company's unified digital ecosystem —
on our own servers and under reliable protection
The Reality Facing Most Defense Companies in Ukraine
We have processes, but no oversight. As long as data is scattered across different programs, decisions are made blindly.
Scattered data
Sales, purchasing, production, and finance—all in different programs and spreadsheets. There’s no complete picture.
Estimated cost
The actual cost of the product is unknown; decisions are made «on a hunch».
Manually modify designs
Every change to the BOM (bill of materials) requires manual reconfiguration and carries the risk of missing deadlines.
Data Risk
Designs, procurement, and finances are managed without a single security framework.
Simbioz EMS integrates the key processes of a MilTech company into a single digital ecosystem
Data Management and Business Analytics
A unified environment for product catalogs, specifications, reference guides, and key business data—reducing reliance on disparate spreadsheets and external databases where data varies. Dashboards and management reports display up-to-date metrics: sales, production load, inventory, financial results, accounts receivable, and KPI performance.
Result
Decisions are made based on up-to-date data, not on assumptions or outdated reports.
Product Specifications and Technical Documentation
Product specifications—the composition of components, materials, assemblies, and configurations. For production, manufacturing routes, work centers, and operation standards are configured. When the design or configuration changes, the data is updated in one place—and procurement, production orders, and cost of goods sold depend on this data.
Result
Changes to the product don't result in having to manually correct dozens of tables and chat messages.
Purchasing, Shipping, and Warehousing
Повний цикл постачання — від запиту ціни та замовлення постачальнику до надходження товару на склад, обліку логістичних витрат і передачі матеріалів у виробництво. Для критичних матеріалів налаштовуються буферні запаси та правила поповнення, тож потреба в закупівлі видно вчасно.
Result
Purchases are based on the actual production plan, inventory levels, and the requirements of specific orders.
Quality, Complaints, and Operational Standards
Контроль якості на різних етапах виробництва: чеклисти перевірок, аудити, невідповідності, рекламації та коригувальні дії. База знань зберігає інструкції, стандарти й правила контролю — критично важливу інформацію для команди.
Result
Problems are systematically documented, their causes are not overlooked, and the standards developed remain within the company.
After-Sales Service and Customer Support
After the product is delivered to the customer, the system tracks service requests, warranty service, on-site service, and interaction history based on the serial number. The service team can see which equipment is being serviced, what problem has arisen, and what actions have already been taken.
Result
Service becomes a controlled process, and feedback from product use is fed back to the company as data to improve the product.
Sales and Orders
The entire order process—from the initial inquiry and commercial proposal to the confirmed order and its transfer to production. The sales team can view the interaction history, deal status, and agreed-upon terms; production and procurement receive a clear signal regarding what needs to be produced, in what quantities, and by when.
Result
Less information loss between sales and production, and greater control over order fulfillment times.
Production Planning and Execution
Planning material and production resource requirements: developing a production plan, creating orders, allocating work among departments, and monitoring progress. You can manage parallel production lines, track material issuance, and view the status of each order.
Result
Production is proceeding according to the agreed-upon plan, and the manager can see where delays or resource shortages are occurring.
Finance, Budgeting, and Cost of Goods Sold
Accounts, payments, accounts receivable and accounts payable, budgeting, payroll, asset tracking, and financial reporting—all in one place. The system tracks cash flow, accounts payable to suppliers, and payments from customers, and calculates the cost of inventory using the weighted-average method. Management receives P&L statements, balance sheets, cash flow statements, and analytics by business segment.
Result
Finance is becoming an integral part of operational management, rather than a function where results are only visible at the end of the month.
Staff, KPIs, and Compensation
Automation of recruiting, onboarding, HR record-keeping, performance evaluation, and KPI monitoring. Employee performance can be linked to motivation, bonuses, and payroll processing.
Result
Managers can see the team's workload and performance, and HR processes are not dependent on scattered files or manual oversight.
To get demo access to the Simbioz EMS solution for Miltech, please fill out the form
Simbioz EMS has successfully completed more than 200+ comprehensive projects, including for Ukraine’s top 10 defense companies
Join us in creating a secure digital infrastructure for a defense company!